Under the PTO benefit program, vacation and sick leave accruals will continue at eligible rates pursuant to university vacation and sick leave policies:

• Each eligible employee has two banks of accruals: a PTO bank and an Extended Sick Leave (ESL) bank.
  
  
• Upon transfer, promotion, or reclassification from a non-PTO eligible position to a PTO eligible position, an employee’s current vacation leave balance will be transferred to the PTO bank and current sick leave balance will be transferred to the ESL bank.
  
  
• The PTO bank is credited each month with leave equivalent to the vacation accrual rate and one half (1/2) of the sick leave accrual rate.
  
  
• The ESL bank is credited with the remaining one half (1/2) of the sick leave accrual rate.
  
  
• PTO accrual balances in excess of three hundred (300) hours are paid once each year, at the employee’s current rate of pay.
  
   
• For monthly paid employees, the PTO measurement date was set up to add June accruals, but not to subtract June usage (as usage is not officially recorded until mid-July).
  
  
• The first two (2) days of absence (if appointed at 50 through 75 percent time) or three (3) days of absence (if appointed at greater than 75 percent time) will be charged to the PTO bank, regardless of the reason for the absence (illness or vacation) except as noted below for leaves of absence.
  
  
• The following examples illustrate how sick time should be charged for employees with appointments of 76% or greater:
  
  • An employee who works an 8/40 shift who is sick for three days will be charged with 24 hours of PTO-S
  • An employee who works a 9/80 shift who is sick for three days will be charged with 24 hours of PTO-S and 3 hours of ESL
  • An employee who works 4/10 shift who is sick for three days will be charged with 24 hours of PTO-S and 6 hours of ESL
  • An employee who works a 12 hour shift who is sick for three days will be charged with 24 hours of PTO-S and 12 hours of ESL
    
    
• Part-time employees with appointments between 50 and 75% will have the first 16 hours charged to PTO-S and the rest will be charged to ESL.
  
  
• Note: Exempt employees must continue to report absences in full day increments.
  
  
  
• Beginning with the 3rd or 4th day of absence, dependent on eligibility, the PTO bank will be charged if the purpose of the absence is for personal reasons. If the absence is due to illness, the ESL bank will be charged.
  
  
• Absences designated as Family and Medical Leave (granted for an employee's own/spouse/domestic partner/child/parent's serious health condition), pregnancy disability leave, or bereavement leave will be charged in their entirety to the ESL bank.
  
  
• Employees who are on shifts other than a standard eight-hour shift must indicate the number of non-worked hours, consistent with their scheduled shift. (For example, a full-time employee who regularly works 12-hour shifts takes two days off work for personal reasons. The employee must reflect 24 hours of  "PTOP" on their time card.)
  
  
• PTO and ESL accrual balances will be transferred to vacation and sick leave balances upon reassignment, promotion, or demotion to an eligible position not covered by this program.
  
  
• Upon resignation, release, termination, or other separation action, PTO accrual balances will be paid pursuant to university policy and applicable laws.

• Leave credits in the ESL bank will convert to UCRP service credit at retirement.
  
  
• The PTO benefit program does not conflict with UCRP Retirement Plan regulations.